Gym management software User Manual

Our "Gym Management Software" is useful for Small, Medium and Large Scale Gyms to Manage their Customers & Staff Effectively.

This software having all the required modules for Gym Management. Those are

  • Dashboard Module
  • Customers Module
  • Payments Module
  • Staff Module
  • Maintenance Module
  • Bills & Payslips Module
  • Reports Module
  • Support Module

Dashboard Module :This Module Shows overall statistics of the Gym in Graph chart, Bar chart.

In Dashboard Page we have 5 sections.Those are

  1. Previous and current year customers comparison (Month wise Customer Count) Graph chart.
  2. Previous and current month customers comparison (Date wise Customer Count) Bar chart.
  3. Last Year & Current Year Monthly Customer Collection, Staff Salary, new equipment & Gym Maintenance Details.
  4. Gym Management Software Demo Videos on Different Languages like English, Hindi, Telugu, Kannada etc.
  5. Veevar Softwares Other Products like School Management Software, Hotel Management Software, Pg Management Software and Hospital Management Software etc.

Customers Module : This is the module we are using for complete details of the Customers.In Customers Page we have 4 tabs.Those are

New Customer :In this Page we need to add the customer details.Those are

» Full Name

» Gender

» Contact Number

» Email Id

» Id Proof (Aadhar Number)

» Address

» Joining Date

» Next Payment Date

» Registration Fee

» Gym Fee

» Paid Amount

Manage Customer :In this Page we can Manage all the Customer Details what we added Already in "New Customer" Page.

So here we can "view" the Customer Details by clicking on 'eye' icon, edit and update the Customer details by clicking on 'pencil' icon.

Today's Join :This tab will show the Customer(s) details who all are "Check in" today.

Import Customers :By using this page you can Import all the customer information in to your new Gym Software. For this we will provide An Excel (.csv format) file with Requested Details in this sheet you need to fill all your Customer data and import this Excel sheet then you will get all your Existing Customer Data into our new software.

Note : The excel sheet headings should not be change and the excel sheet file format should be comma (,) separated .csv only.

Payments Module : This page contains 4 tabs. Those are

Current Due Customers :This page will show you all the customers who all due date is today, tomorrow and day after tomorrow. By clicking on Money Icon you can mark the customer as Paid once you get the due amount from customer.

Due Date Crossed :This page will show all the customers whose due date is crossed. The customer will show in this page until he/she paid their due amount.

Recently Paid Customers :In this page you can see who all paid the due amount Recently (last 7 days)..

Pending Payments :This page will show the list of customers who are having Pending amount. By clicking on Money Icon you can mark the customer as Paid once you get the Pending amount from customer.

Staff Module : This module is used for "Gym Staff" Management.In this Page we have 3 tabs.Those are

New Employee :In this page we need to add all the requested details of the employee.The details of Employee are

» Full Name

» Gender

» Qualification (If the Employee Qualification is not showing in Dropdown click on "+" icon beside Qualification Label to add the new qualification)

» Designation (If the Employee Designation is not showing in Dropdown click on "+" icon beside Designation label to add the new designation)

» Contact Number

» Email Id

» Address

» Id Proof

» Joining Date

» Salary

Manage Employee :In this Page we can Manage all the Employee Details what we added Already in "New Employee" Section.

So here we can "view" the Employee Details by clicking on 'eye' icon, edit and update the Employee details by clicking on 'pencil' icon and delete the Employee details by clicking on 'x' icon.

Employee Salaries :This Page will use while Paying Salaries to Gym Employees or Staff.

Example :If Management wants to pay salary to some employee for that first select the employee from "Employee" dropdown

then the details of the selected employee will automatically displays in "Employee Details" section.Next Fill the requested details those are

» Total Working Days

» Paid Days

» Pay Date

» Paying Amount

» Deduction Amount

» Reason for Deduction

Maintenance Module :This module having 4 tabs.Those are

Add Equipment :In this page you can add newly purchased equipment details. The details are

» Buyer Name

» Contact Number

» Purchase Date

» Item Name

» Quantity

» Total Price

If you buy more items at a time you can add another item details by clicking on “New Item” button.

Once you added all the Item Details Click on Submit button to save them.

Manage Equipment :In this Page we can Manage all the Item Details what we added Already in "Add Equipment" Section.

So here we can "view" the Market Details by clicking on 'eye' icon, edit and update the Market details by clicking on 'pencil' icon and delete the Market details by clicking on 'x' icon.

Add Maintenance :In this page you can add Maintenance details. The details are

» Maintainer Name

» Contact Number

» Problem Title

» Problem Description

» Repaired / Solved Date

» Spent Price

Once you added all the Item Details Click on Submit button to save them.

Manage Maintenance :In this Page we can Manage all the Item Details what we added Already in "Add Maintenance" Section.

So here we can "view" the Maintenance Details by clicking on 'eye' icon, edit and update the Maintenance details by clicking on 'pencil' icon and delete the Maintenance details by clicking on 'x' icon.

Bills & Payslips Module :This Page have Two Sections.Those are

Customer Bills :In this Page we will see all the Checkout customer Details.For Generating Bill for any customer click on "Rocket" icon.

then the system will automatically Generates Customer Bill PDF for Download and Print.

Employee Payslips :In this tab you will see all the salary paid Employee details.For Generating Employee Payslip click on "Rocket" icon.

then the system will automatically Generates Employee Payslip PDF for Download and Print.

Reports Module :This Page have two Tabs.Those are

Customer Report : In this page you will see all customers list from starting to till now.Here you can filter customer using check in date and download the filtered customers into Excel file. By using this tab you can Export the selected date range customers complete details into Excel sheet and you can keep those sheets as offline backup.

Employee Report :In this page you will see all Staff list from starting to till now.Here you can filter Employee using joining date and download the filtered Employees into Excel file. By using this tab you can Export the Employees complete details into Excel sheet and you can keep those sheets as offline backup.

Support Module :Here We can Raise ticket about any issue if you have found in your software.This Page has two tabs.Those are

Add Ticket :By using this tab you can Raise a ticket to veevar softwares support team about your issue if you have found any in your software.The support team will respond As Soon As Possible and immediatly starting working on the issue to fix it.

Manage Tickets :In this tab you can update the details and also you can check the ticket status.The ticket status will automatically update by veevar softwares support team.